[Ecsujobs] ECSU Job Opening, Feb. 13, 2006

[ecsujobs at ecsulsvr.easternct.edu]

Administrative Assistant
Office of Career Services
Salary Grade CL-19 / $21.11 per hour
Closing Date:   February 21, 2006

Considerable knowledge of office administration and management;
considerable knowledge of department and/or unit policies and
procedures; considerable knowledge of proper grammar, punctuation and
spelling; considerable knowledge of business communications; knowledge
of business math; considerable interpersonal skills; ability to operate
office equipment which may include word processors, computer terminals
or other automated equipment; ability to take notes (shorthand,
speedwriting or other method acceptable to manager); ability to type at
a net speed of 50 wpm. 

Performs a variety of office administrative duties as described in the
following areas:
TYPING: Using a typewriter, word processor or other automated equipment
formats and types a full range of correspondence, reports, bills,
drafts, etc. from rough draft, transcription, dictated notes, etc.;
proofreads for content; edits using knowledge of grammar, punctuation
and spelling.
FILING: Designs office filing systems; organizes and maintains files
(including confidential files); maintains, updates and reviews manuals
and references materials.
CORRESPONDENCE: Composes complex letters and/or memoranda, etc. (e.g.
explaining department practices and/or policies) for own or manager's
signature.
REPORT WRITING: Researches and assembles information from a variety of
sources and prepares statistical and/or narrative reports; analyzes
information and may make recommendations.
INTERPERSONAL: Acts for manager by interpreting established policies and
procedures, etc.; troubleshoots by relieving manager of as much
administrative detail as possible; acts for and regularly makes
decisions in manager's absence (within prescribed limits of authority).
PROCESSING: Screens letters, memos, reports and other materials to
determine action required; may make recommendations to supervisor.
PERSONAL SECRETARY: Arranges and coordinates meetings (including space
and equipment); researches, assembles and coordinates meeting materials
(e.g. charts, graphs, reports); writes minutes of meetings, lectures,
conferences, etc. from rough draft; takes notes using shorthand,
speedwriting or machine transcription; prepares expense accounts; makes
travel arrangements.
OFFICE MANAGEMENT: Authorizes purchases and payments (within prescribed
limits of authority); develops input and prepares documentation for
office and/or department budget; coordinates budget control and
monitoring; develops office and/or department procedural manuals;
assists in interviewing and hiring office support staff; trains office
support staff; may supervise office support staff; performs related
duties as required.

General Experience:  Four (4) years' experience above the routine clerk
level in office support or secretarial work.

Special Experience:  One (1) year of the General Experience must have
been as a Secretary 2 or its equivalent.

Substitution Allowed:  College training in the secretarial sciences may
be substituted for the General Experience on the basis of 15 semester
hours equaling one-half (1/2) year of experience to a maximum of two (2)
years.

Members of the Administrative Clerical Bargaining Unit (NP-3) who meet
the following criteria may apply:

*You are on the current examination certification list for
Administrative Assistant; or
*You are currently, or have previously attained permanent status, as an
Administrative Assistant and would like a lateral transfer.

If you are interested in an ECSU application, please contact La Shawn
McBride at Eastern Connecticut State University, Office of Human
Resources, 83 Windham Street, Willimantic, CT 06226, call (860) 465-5220
or you can access an application at:

http://www.easternct.edu/depts/personnel/classified

Individuals with reemployment/SEBAC rights must be given first
preference for this position.

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